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Laatst bijgewerkt op
Vacatures
Administrative operative / consular section
BASIC DETAILS
Job title: Administrative operative / consular section
Type of contract: Local contract, fixed-term for one year with a trial period of three months. Contract can be converted into a permanent contract after the expiry of the first year.
Start: August 1st 2025
Working time: full time – 37,5 hours a week.
Salary: depending on relevant work experience
Holiday arrangements: 20 days per year (in addition to 14 official holidays)
JOB DESCRIPTION & DUTIES
The consular section handles visa applications, legalization requests, certificates and other official documents, and assists the Belgian community with all consular issues (identity and travel documents, nationality and civil status issues, legalization, certificates, assistance in the event of need...).
- As a front office operative: welcome visitors, inform and provide guidance about regulations and procedures (including by e-mail and phone), handle requests and provide consular assistance when needed…
- As a back office operative: handle visa applications (preliminary file review, documents check, software registration, applications follow-up...), prepare certificates and various official documents, contribute to the organisation of elections for Belgians, update various databases and our website, management of personal files of Belgians registered at the Embassy…
ELIGIBILITY CRITERIA
Candidates must meet the following minimum qualifications:
- Have a permanent residency in Qatar
- Education: Upper secondary education or relevant experience.
- Experience: relevant experience is an asset
- Languages:
- English proficiency
- Proficiency in French or Dutch. Knowledge of the two is an asset
- Knowledge of Arabic is an asset
- Skilled/experienced in office software (Word, Excel, Outlook PowerPoint, etc.)
PROFILE
We are looking for an enthusiastic and dynamic colleague with excellent administrative, organizational/planning and communicational skills.
You are goal- and client-oriented and offer a fast, proactive, personalized, effective service. You take responsibility for the quality of the actions undertaken. You act according to relevant procedures and instructions, with the required transparency, confidentiality and integrity. You have a flexible attitude and can adapt to changes in various situations. You constantly attempt to progress in your job and, if necessary, take initiatives to develop new skills according to available resources. You have a hands-on mentality with the willingness and ability to multi-task and perform a diverse number of tasks, including tasks not explicitly allocated. You can work independently and take initiatives. You are a constructive and supportive team member, sharing ideas and useful information, listening to the opinions of others, prepared to help spontaneously or on request.
HOW TO APPLY
- You can express your interest in the position by sending an email to doha@diplobel.fed.be (title: APPLICATION + your name)
- This email should contain a CV in English, Dutch or French.
- Closing date for the submission of applications is Friday May 30th 2025 (00.00, Doha time)
- Preselected candidates will be invited for an interview.
- A (written) assessment can be part of the selection procedure.
- Unsuccessful applications will not be notified individually.
Werken voor FOD Buitenlandse Zaken
Onze organisatie behartigt, verdedigt en bevordert de belangen van België en van Belgen in het buitenland. We werken niet enkel vanuit België, maar ook vanuit een 120-tal posten overal ter wereld. Dit maakt onze organisatie uniek en zorgt ervoor dat we onze medewerkers heel wat verschillende carrières en uitdagingen kunnen aanbieden.
