Ambassade de Belgique au Qatar
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Offres d’emploi

The Belgian Embassy in Qatar is looking for a  

FULL TIME POLYVALENT CONSULAR AND SOCIAL ASSISTANT

 

Tasks

As a Logistics Manager:

  • List work, supplies and various service needs
  • Draft or help to draft specifications for works, equipment and services
  • Monitor and/or contribute to monitoring public contracts (receipt and analysis of tenders, drafting of attribution reports, writing of order forms, follow-up of services, etc.).
  • Contribute to the stock management of various equipment (vehicles, office equipment, technical devices, decoration, etc.)
  • Keep inventories up-to-date
  • Supervise works, the safety of buildings, etc.

As a consular assistant: 

  • Receive and examine the documents presented and complete applications
  • Check the authenticity of documents if necessary
  • Prepare the applications, if necessary after pre-analysis, give an initial opinion to the application's managers (or on the basis of the documents and contacts with the visitor).
  • Question/guide/advise/help the applicant with procedures.
  • Conduct interviews (for example, marriages of convenience)
  • Monitor and/or manage consular revenue
  • Register files in the software indicated and according to the rules in force.
  • Prepare certificates and various acts and documents required by the applicant and issue them.
  • Inform the applicant of the outcome of his application.
  • Archive visa files and Belgian files and documents according to the instructions or in a logical order
  • Contribute to the organisation of elections for Belgians in the host country.
  • Answer questions from Belgian or foreign citizens, local authorities, honorary consulates, etc. pertaining to consular affairs
  • Prepare verbal notes concerning consular matters
  • Translation from Arabic notes concerning consular affairs

As a social assistant :

  • Assist the Ambassador with the organization of events
  • Prepare and send out different mailings
  • Contacts with organisers, sponsors, suppliers, etc.
  • Updating facebook page and website

 

Required competences

General behavioral skills

  • Ability to work in a team
  • Service-oriented
  • Show respect
  • Be reliable/trustworthy/loyal
  • Able to adapt/Be flexible
  • Be capable of developing yourself
  • Dynamic, resourceful with an interest in consular affairs
  • Ability to learn quickly

Technical competences

  • Knowledge of one of the national languages (Dutch or French) of Belgium, English and Arabic are required
  • Excellent organizational skills;
  • Excellent written and oral communication
  • Strong IT-skills, in particular Microsoft Word, Excel and Outlook

Eligibility criteria

  • Minimum two years of experience - relevant work experience is a plus
  • The right to reside and work in Qatar
  • Prove of good conduct

 
Selection procedure

  • Written test and oral interview to assess the abovementioned competences
  • Date of entry into service: preferably 01/02/2019

 
We offer

  • A fixed-term full time contract till 1st August 2019 with a trial period of three months.
  • Working schedule: full-time, 7,5 hours per day, five days a week.
  • Working hours: 08:30 to 16:00
  • Gross salary: 10.001,02 QAR/month
  • Social Security: local social security
  • Holiday arrangements: 10 days

 
Applications

  • Only by e-mail to doha@diplobel.fed.be
  • Mention "Polyvalent consular and social assistant" in the title
  • Motivation letter (1 page) mentioning 2 reference persons (name and contact details)
  • Curriculum vitae
  • Deadline application: 8th December, close of business (5pm)